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The Differences Between Web and Video Conferencing

Posted by Tara Patoile on Sep 30, 2016 4:30:00 PM

You know “web” and “video” are two completely different words with separate functions and meanings, but you aren’t sure how each differs when it comes to conferencing. Could web conferencing be more beneficial than video conferencing? How do you decide?

Tara Patoile from our partner, Pinnaca breaks it down to the core of what each of these solutions mean and how they are used.

networkcenter-pinnaca-web-video-conferencing-blog.gifWeb Conferencing is typically organized for a large group of people to meet and collaborate. Most commonly, you will notice it is used for webinars, demos and training (more often than not, they are live). Desktops are the go-to device for accessing such events with multiple options for participants to engage from chat functionality to application sharing, such as Microsoft PowerPoint.

Video Conferencing is typically used and accessed by people within an organization, their clients, vendors, partners and remote experts. Depending on the solution – participants can access and join a video meeting from virtually anywhere with an internet connection on their preferred device, from laptops to mobile phones. Collaboration in such a space is typically preferred by all parties and can be easily shared by anyone.

How do you decide which type of conferencing to use? The answer is a bit tricky because web conferencing and video conferencing have blurred lines. Web conferencing applications sometimes include two-way video capability and video conferencing includes collaborative sharing/capability. If you’re looking for the best of both worlds, consider a cloud-based service that includes everything you need for face-to-face collaboration.

If you’re interested in a solution that has varied capabilities for business use, video conferencing is a safe route to consider as opposed to what web conferencing would offer. Video conferencing typically has more options for higher quality video and more reliable networks for delivering both video and audio. Not only do you get higher quality, you can make video conferencing a multi-faced differentiator for your business, using it in many areas for communicative purposes.

Here are a few examples of how video conferencing can be applied:

  • Ad-hoc, informal communications
  • An essential team collaboration tool
  • Connecting with subject matter experts
  • Connecting with customers and prospects
  • Enhanced technical support
  • An efficient recruiting tool
  • A powerful tool in education
  • Revolutionizing healthcare
  • Still a time-honored travel cost reduction tool

Creative thinkers are using video conferencing to do old tasks in new ways as well as to accomplish new tasks in ways that were not practical before. Companies that include video conferencing and collaboration solutions into their business strategy reap many benefits, including: more efficient teamwork, greater competitive advantages, enabling recruitment and hiring employees without distance constraints, and creating an innovative work culture that appeals to millennials while offering all employees the ability to stay in touch while working from remote locations.

Are you unsure where to start? Pinnaca offers several cloud-based solutions to help grow your visual communication strategy, enabling video users to meet anywhere, any time on any device. Easily join and invite anyone to meet and collaborate, with chat, screen sharing, virtual meeting rooms and more.

For more information on Pinnaca and the services we collaborate on, find their sponsor booth at nVision, our annual technology conference this November. Please follow the link below to register. 

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Topics: Video Conferencing, Video Collaboration, Web Conferencing

5 Reasons Businesses Are Quickly Adopting Video Collaboration

Posted by Tara Patoile on Feb 25, 2016 3:00:00 PM

Imagine yourself in the following scenario: the company you work for is finding ways to make work-life balance more flexible as a 2016 goal, and has asked if you are interested in teleworking at least part time. The reality of this scenario is that three quarters of companies worldwide have already introduced flexible working into their environments *. What does this mean for you? It means the ability to interface with people through different mediums, from multiple locations, by leveraging various devices and toolsvideo-collaboration-network-center-video-guidance.png

Businesses small and large recognize the need to employ tools that enable their workforce to feel connected, increase productivity and help them thrive in whatever environment they choose - that’s where video collaboration comes in. You’ve likely used Facetime, Google Hangouts or Skype, whether personal or professional, to quickly and easily collaborate or communicate with someone. Companies hear and see the demand for video collaboration as a preferred medium to interact and get work done, removing time and distance barriers.

Aside from the recognized benefits, here are common reasons why businesses are adopting video collaboration:

  1. Improved productivity – The tools, technology and people are at your fingertips – reaching the right people when you need them to ultimately get more done in a shorter amount of time.
  2. Workplace satisfaction – Meeting with customers, partners and colleagues in a similar face-to-face environment creates deeper, more meaningful connections. Relationship-building is a core contributor to satisfied employees and partnerships.
  3. Maintained competitive edge – Video collaboration removes the barriers of distance and time, increasing your availability to improve customer service while discovering new opportunities.
  4. ROI and cost reduction – Traveling is one of the largest expenditures for businesses, making video collaboration a very appealing option for communication. Couple reduced cost with greater productivity and availability of resources, and the return on implementing a video collaboration platform far exceeds the expense.
  5. Streamlined process – Information can easily be distributed to streamline projects and day-to-day tasks. Did you know lack of communication and investment in technology are leading contributors to bottle necked projects**?

Short- and long-term benefits of video collaboration help businesses alike reach the same goals to improve efficiencies, open lines of communication, save money and maintain a flexible environment for employees. It’s no wonder with 61% of people using their home broadband service to access work applications (and 24% on mobile) that video collaboration will prove to enhance performance *.

Eltringham, Mark. http://workplaceinsight.net/report-reveals-huge-surge-use-flexible-working-worldwide/. N.p., 9 Feb. 2016. Web. 22 Feb. 2016. <http://workplaceinsight.net/report-reveals-huge-surge-use-flexible-working-worldwide/>.

** Davis, Kathleen. "Corporate Bottlenecks." Entrepreneur. Boniasoft, July 2013. Web. 22 Feb. 2016. <http://www.entrepreneur.com/article/229368>.

Are you interested in utilizing Video Collaboration to reach your business goals? Reach out to the team at Network Center, Inc. for more information on how Video Collaboration can positively impact your company. 

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Topics: Video Conferencing, Collaboration, Video Collaboration

7 Tips to Effectively Manage a Video Conference Meeting

Posted by Angie Ryan on Feb 22, 2013 4:40:00 PM

video conferenceWe hope you enjoy this guest blog post by one of our partners, Video Guidance. They have compiled best practices from their video conferencing customers.

Here are 7 best practices to help end users establish video comfort, competence and confidence, maximizing video conferencing applications:

  1. Scheduling - Create a process and communicate it company-wide to all employees. Make certain to include how to schedule both a conference room and video system.
     
  2. Be Prepared/Be on Time - Preparation allows for a successful meeting. In order to keep all participants at all sites engaged, make sure you are prepared so your meeting flows from one topic to the other. Before using presentation features, test before you connect to the far end and then again when you are connected.
     
  3. Appoint a Meeting Facilitator - One person should manage your video meeting. This will create a better meeting flow as well as lessen any chance of confusion for those participating. If someone joins the meeting late, the facilitator should make certain introductions are made at the appropriate time.
     
  4. video conference meetingCamera Dos and Don’ts – Do utilize the zoom button, do use eye contact and don’t zoom in too close or to far. Far End Can See You! Don’t forget that you are a participant, not just an observer. Cameras and videos tend to make everything “bigger” - nervous habits or little recurrent gestures will be magnified and a distraction to participants at the other end. Try not to rock, sway or fidget with paper or pens. Relax.
     
  5. Microphone and Volume - Place the microphone at the nearest point to cover all participants. Be sure to use the Mute key when necessary. Speak up - even though the microphones are sensitive, mumbling is difficult to understand and hard to hear especially over video. During multi-site meetings/presentations use the Mute key unless your site is speaking. The Mute key will eliminate extra noise coming from each site.
     
  6. Presentation Instruction - Test your presentation settings and know for certain the connection is successful. Make sure your presentation is launched at your desktop or another video source so you only have to manage one touch on the remote control to send content to the far end. Use simple slides when creating presentations to share over video – pictures are always best; and using a larger font is a must! Not everyone has a 60-inch plasma for video conferencing.
     
  7. Troubleshooting – Keep it simple and then ask for help. Check connections and avoid pressing buttons you are not familiar with as this can cause further problems.

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The main thing to remember is to be yourself and have fun! Relax, be lively, break the ice with a joke, and make viewers laugh.

It’s easy to tune out in a face-to-face, so imagine how easy it is in a virtual one. The more interaction you interject, the more people will stay focused and interested.

Learn more about video conferencing solutions by Video Guidance.

 

Topics: Technology Solutions, NetWork Center Inc., Video Conferencing

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